Frequently Asked Questions

NGO CSW Forum Parallel Events

Where can I register to attend the NGO CSW Forum?

You can submit an application here: https://ngocsw.z2systems.com/np/clients/ngocsw/event.jsp?event=2&

The Parallel Application is open. The deadline to submit an application is 15 December.

What is the deadline to register for the NGO CSW 62 Forum?

The deadline to register for the NGO CSW 62 Forum is March 7th, 2018.

Where will the NGO CSW Forum Parallel Events be held?

Church Center of the United Nations
777 UN Plaza
New York, NY 10017

Salvation Army
221 E 52nd Street
New York, NY 10022

The Armenian Convention Center
630 2nd Avenue
New York, NY 10016

4 W 43rd
4 W 43rd Street
New York, NY 10036

What equipment is available in each room in the venues? 

A basic room with no AV Provided costs $250. Each room is furnished with chairs, one table, and one microphone.

Premium Room with AV and Technical Support Provided costs $400. This includes one microphone, speakers, one projector, and one projector screen.

Where can I find the most up-to-date schedule each day?

The schedule will be posted on www.ngocsw.org in the beginning of February. Please check back for schedule updates online and on the CSW Forum App. The Handbook App and www.ngocsw.org have the most up to date information, as we cannot update the printed handbook, once it goes to the printer, with live changes.

Do I have to pay to attend NGO CSW Forum Parallel Events?

No, NGO CSW Forum Parallel Events are free, but you do need to register for the NGO CSW Forum to attend the events. Follow this link to register: https://ngocsw.z2systems.com/np/clients/ngocsw/event.jsp?event=2&

Are we allowed to serve food and drink during our NGO CSW Forum Parallel Event?

Food is not allowed.

Why can’t I choose the time slot for my Parallel Event?

Due to the high volume of requests, we regret that it is not possible to allow event organizers to choose their time slot.

What is the maximum capacity of each room?

Church Center of the United Nations, 777 United Nation Plaza, New York, NY 10017

  • Second floor – 175 people
  • Tenth floor – 80 people

Salvation Army, 221 E 52nd St, New York, NY 10022

  • Auditorium – 250 people
  • Downstairs – 100 people

Armenian Convention Center (Armenian Cultural Center), 630 2nd Avenue, New York, NY 10016

  • Vartan room – 120 people
  • Yerevan room – 50 people
  • Guild room – 100 people

4 W 43rd Street, New York, NY 10036

  • Green Room – 90 people
  • Blue Room – 30 People
  • Social Hall – 200 people
  • Aqua Room – 60 people
  • Gallery – 40 people

Is Wi-Fi available in the rooms?

Wi-Fi is available at all venues, but, due to limited capacity, please download all necessary materials before your parallel event. At the Salvation Army, you will need to ask security for the wifi login information.

Can NGOs co-sponsor events?

We have heard your feedback from last year, and NGO CSW/NY is allowing NGOs to co-sponsor parallel events to help defray costs. We will provide an additional email with further information on co-sponsorships.

Can multiple branches/subsidiaries/regional groups/chapters have multiple parallel events or do they have to work together as one parallel event?

Only one parallel event per NGO will be approved. We will not consider each chapter separately. For example, regional committees have to register together to apply for a parallel event. We encourage collaboration within your NGO.

Do NGOs have to be ECOSOC accredited or have UN Special Consultative Status to host a parallel event?

No, any NGO can sponsor a parallel event.

Once I submit my parallel event application, can I make edits?

No, all submissions are final.

 

Projectors

Do you provide projectors and if so, what is the process?

Projectors are available if you register for a Premium Room. The cost is $400, and comes with technical support. You will need to bring your own adapter with a VGA connection and your own computer, as we cannot guarantee that we have the chords for laptops from all countries.

Can I bring my own projector?

Unfortunately, our venues have restricted to bring your own projectors. If you would like to use a projector, purchase a Premium Room.

Do you provide laptops for use with projectors?

No, you will need to bring your own laptop, cables and adapter with VGA connection.

Are projectors Mac compatible?

Yes, but you must provide the appropriate adapters with VGA connection.

Will a technician be available to help me set up?

There will be technical support available in the Premium Rooms.

Please note:

  • Download all materials to your flash drive or desktop. All venues have WiFi; however, as there will be hundreds of people trying to use the WiFi at once, we cannot ensure that downloads and streaming will be successful in real time. At the Salvation Army, only Parallel Event hosts will have access to WiFi, and only for the duration of their event.
  • Bring the cords necessary to ensure compatibility between your laptop and the projector.
  • We will do our best to provide audio, compatibility chords, and WiFi; however, cannot make any guarantees as we have over 400 events, many using different forms of technology with overloaded WiFi connections. Thank you for understanding.

 

NGO CSW Forum Consultation Day

What is the date of NGO CSW Forum Consultation Day?

Consultation Day will be held on 11 March 2018 from 9.00am to 3.30pm.

Where can I register for NGO CSW Forum Consultation Day?

Registration is open. Tickets will be available until 7 March or sold out. Register Here: https://www.ngocsw.org/ngo-csw-forum/learn-ngo-csw-forum

Where will NGO CSW Forum Consultation Day be held?

Borough of Manhattan Community College (BMCC)
199 Chambers St,
New York, NY 10007

Can I register on-site when I arrive?

No.

What is the registration fee for NGO CSW Forum Consultation Day? Does the fee include lunch?

Tickets are US$100. Fee does NOT include lunch.

What is the program for NGO CSW Forum Consultation Day?

Please check back at a later date for the program.

 

NGO CSW Forum Reception

When will the NGO CSW Forum Reception be held?

The Reception will be held on 13 March 2018 from 6:00 pm to 8:00 pm.

Where will NGO CSW Forum Reception be held?

NYU Kimmel Center for University Life
60 Washington Square S.
New York, NY 10012

What is the fee for the NGO CSW Forum Reception?

US$80 for all attendees.

Where can I register for the NGO CSW Forum Reception?

Registration is open. Tickets will be available until 9 March or sold out. Register here at https://www.ngocsw.org/ngo-csw-forum/learn-ngo-csw-forum

 

NGO CSW Forum Artisan Fair

When and where is the NGO CSW Forum Artisan Fair?

The date for the NGO CSW Forum Artisan Fair will be held on Thursday, 15 March 2018 from 12:30pm to 4:00pm at CCUN (2nd Floor).

How do I sign up to sell my crafts next year?

Registration is open. Registration deadline will be announced in the coming weeks. Register here: http://www.ngocsw.org/ngo-csw-forum/ngo-artisan-fair

I am an artisan. Is there a fee to sell my goods at the Artisan Fair?

Yes. The application to apply for a table at the Artisan Fair is free. Artisans selected to sell goods at the Artisan Fee will be asked to pay a $35 registration fee. Space is limited and is allotted on a first-come, first-served basis. One table per organization.

I am an artisan. When should I bring my goods to the Church Center?

Do not bring your goods before the day of the fair.

 

NGO CSW Forum Ads & Handbook 

When and where will the NGO CSW Forum Ads & Handbook be available?

NGO CSW Forum Ads are displayed on a large screen on Consultation Day and posted on the NGO CSW/NY website. Printed handbooks are distributed during NGO CSW Forum Consultation Day, and at every Parallel Event venue. The Handbook will also be available online for you to download and print, and on the CSW Forum App.

Do I need to pay to receive the NGO CSW Forum Handbook?
Handbooks are posted online at least 2 weeks before the NGO CSW Forum. Free copies are distributed on a first-come, first-served basis at each parallel event venue. Handbooks will be given out to all ticketed attendees at Consultation Day.

How can I purchase an ad for the NGO CSW Forum?
Registration will open by 4 December.

Deadline for Online Ads is: TBD
To purchase an ad, please visit:  http://www.ngocsw.org/ngo-csw-forum/ngo-csw-forum-handbook-ads

The pricing of Handbook ads:
  • $1500 – back cover
  • $1200 – inside front and back cover
  • $1000 – section divider
  • $800 – full page
  • $175 – online ad
  • $75 – online sponsor

What is the latest deadline to change my ad for next year? 
TBA

Is my event automatically listed in the handbook? And other ad info.

If your parallel event was accepted, the event will automatically be listed in the print, online, and app versions of the NGO CSW61 Forum Handbook. One sponsoring organization, the event title, date, time, and location will be listed in the handbook. To advertise additional information, such as co-sponsoring organizations and speakers, and to get more outreach for your event, buy an ad http://www.ngocsw.org/ngo-csw-forum/ngo-csw-forum-handbook-ads.

 

General

Why do I have to register for the NGO CSW Forum?

Due to the high volume of attendees, free registration is now required.

Registration deadline is Wednesday, 7th March.

What are the dates of the 62nd UN Commission on the Status of Women Session (CSW 62)?

12-23 March 2018.  Please view the UN CSW website for details.

How do I submit a written statement to CSW?

Applications for written statements for CSW62 are closed. More information may be found through the UN CSW website.

Do I need a UN pass to attend events taking place at the UN?

Please refer to the UN CSW website; this information changes yearly.

Travel and visa arrangements

The NGO CSW/NY will not make travel or visa arrangements or pay for any expenses in connection with the participation of NGO representatives in the sessions of CSW. Such arrangements and costs are the exclusive responsibility of participants.

Participants are encouraged to submit their visa applications well in advance, in accordance with their local United States Consulate requirements, in order to allow sufficient time for processing.

Unfortunately, NGO CSW is not able to provide a formal letter for the visa application. This is a question that can be sent to UN Women as well at csw@unwomen.org.

 

UN CSW Registration

Where do I go to get my UN pass?

UN Women issues NGO Advisories with information on registration. Please view their website on NGO participation for registration information. The NGO CSW/NY does not have the authority to register organizations.

Where can I get the invitation letter for the session? 

NGO CSW/NY does not issue invitation letters for the UN CSW sessions. Please see the UN Women website.

Do I need to register to attend UN Side Events?

Yes. Please view their website on NGO participation for additional information.

Can I attend CSW62 side events if I am not part of a registered delegation? [Subject to updates from the UN and UN Women]

Yes. UN Women will post the side event schedule on their website in February. You can RSVP for individual events, and pick up a temporary pass on the day of the event. Additionally, if you have an annual UN pass, you will be allowed to enter the UN during CSW62.

I registered for CSW62, do I still need to register to attend NGO CSW62 Forum Parallel Events?

Yes, you need to register for the NGO CSW Forum to attend parallel events. To register, please visit: https://ngocsw.z2systems.com/np/clients/ngocsw/event.jsp?event=2&

What is the length of parallel events?

Each group will have 90 minutes for your event. You may arrive 15 minutes early to set up and extra 15 minutes to clean up in the end.

 

Payments and Refunds

Can we pay in cash upon arrival due to foreign bank issues?

No. Approval is required for money orders and checks.

Do you give refunds for the NGO CSW Forum Consultation Day or the NGO CSW Forum Reception?

No. Unfortunately, we cannot refund fees.

Do you give refunds for NGO CSW Forum Parallel Events?

No. Unfortunately, we cannot refund parallel events that were canceled by the organizer. We can only give refunds for applications that are not selected to sponsor a parallel event.

Do you give refunds for my NGO CSW Forum Parallel Event projector rentals or NGO CSW Forum Ads?

No. Unfortunately, we cannot refund fees.

 

Misc. Questions

History of the World Conference on Women

History of UN Women

United Nations Glossary of Terms

Restaurant near NGO CSW Forum venue